TENDER FOR OPERATING RETAIL SHOPS IN THE TERMINALS OF COCHIN INTERNATIONAL AIRPORT LTD
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Commencement
date of Tender
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Last Date & Time
For Receipt of Bid in CIAL Commercial Department
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Date and Time of Opening the Bid
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14.02.2023
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All Spaces in T-1 & T3 on
09.03.2023,1430Hrs
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All Spaces in T-1 & T3 on
09.03.2023, 1500 Hrs
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1.1 Cochin International Airport has its International Terminal (T3) spread across 15 Lakhs Sft and its Domestic terminal (T1) with an area of over 6 lakh square feet to meet its ever growing passenger growth. The total passenger movements for the year 2019 -20 was approximately 10 million and 21-22 was approximately 5 million. In 2022-23 up to January 2023, passenger figures has crossed 7.4 Million.
1.2 It is proposed to invite tenders from individual agencies for award of License to operate various retail outlets in the International (T3) and Domestic terminal (T1). The tenders are for each individual shop. This is not a master concession.
1.3 CIAL envisages constituting a world class shopping area with reputed brands for operating retail outlets in the terminals of the airport. The company is looking for a long-term partnership to be put in place, which enables optimum investment decisions and encourage fuller exploitation of the airport’s retail potential. This is the best initiative for an effort to convert a passenger into a traveling consumer by providing him with a world class retail experience.
1.4 The Licensee shall use the Location for the sole purpose of setting up, operating, maintaining and managing the Retail Outlets and providing the Services in accordance with the provisions of the tender and Agreement to be executed, during the License Term. Licensee shall ensure that the Retail Outlets are designed, set up, developed, operated, maintained and managed as per standards in line with the image envisaged for the Airport by CIAL and in accordance with the Retail Concepts and the Retail Categories.
1.5 CIAL intends to tender the following number of spaces in different terminals for retail operations;
T1 SHA - 6 Spaces
T3 SHA - 7 Spaces
1.6 The period of License is for 4 years. The date of commencement of the License would be as mentioned by CIAL in its firm allotment letter.
1.7 The mobilization time would be 60 (Sixty) days from the date of provisional award of License or such further period as may be permitted by CIAL in writing. Billing for the minimum guarantee license fee quoted shall commence on expiry of the mobilization period or extended period as the case may be.
1.8 CIAL proposes the following Retail categories in its Domestic & International terminal areas. The bidders may bid for any one or more of the below mentioned categories subject to meeting the eligibility criteria in clause 4.2
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Sl. No
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Space No:
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Location
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Categories proposed
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Minimum monthly license fee
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Minimum Revenue share percentage
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Area
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Sqm
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1
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15
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T 1 SHA
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Premium Leather Goods
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2.5 Lakhs
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25%
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37.5
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2
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17
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T1 SHA
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Toys
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2.25 Lakhs
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20%
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37.5
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3
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22
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T1 SHA
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Travel Luggage / Electronic products & accessories
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2.25 Lakhs
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25% / 4%
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37.5
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4
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25
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T1 SHA
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Men’s Fashion Apparel/ Kids wear
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2 lakhs
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25%
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37.5
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5
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27
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T 1 SHA
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Undergarments / beach wear
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1.25 Lakhs
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15%
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20
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6
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33
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T 1 SHA
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Men’s Grooming
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1.25 Lakhs
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20%
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10
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7
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05
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T3 SHA
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Travel Luggage/ Electronic products & Accessories
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2 Lakhs
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25% / 4%
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24
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8
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13
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T3 SHA
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Mobile Accessories
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1.5 Lakhs
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25%
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20
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9
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14
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T3 SHA
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International Sports wear
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1.5 Lakhs
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25%
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20
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10
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18
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T3 SHA
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Fashion Apparels
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2 Lakhs
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25%
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18
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11
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19
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T3 SHA
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Under Garments/ Packed Local Snacks
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1.5 Lakhs
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25%/20%
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18
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12
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22
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T3 SHA
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Women’s Footwear
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1.5 Lakhs
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25%
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18
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13
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23
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T3 SHA
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Men’s Grooming
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1 Lakhs
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25%
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18
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1.9 Each shop space location has been allocated for a particular category or categories and hence cannot be changed during bidding. However, in the case where bids have been received for more than one category in a particular shop and if any other shop specified in this tender has not been bid for, then CIAL reserves the right to offer the shop to the highest bidder of the unsuccessful category.
1.10 Bidder is free to bid for more than one category, if they have the required eligibility for that respective category. The Bidders may submit Tender for one, or more Location(s) / category(s) as the case may be. While bidding for a category, the Bidders shall submit a separate financial bid for each of the individual category/Space. It is clarified that a Bidder shall not be permitted to submit more than one bid for same category. Separate tender document has to be brought by the bidder, if the same bidder is participating for more categories.
2.1 The tender document will be issued on payment of Rs 2360/-(nonrefundable) by Online transfer/Cash/ demand draft favoring Cochin International Airport Ltd, Payable at Ernakulam on any working day between 9.30 hours to 16.00 hours (IST) up to 8th March 2023 from the Commercial department of Cochin International Airport Ltd. The last date and time for submission of bids shall be 14.00 hours on 9th March 2023 for shops in Terminal -1 and Terminal -3. Tenders will be opened in the presence of available bidders on the same day at 1500 Hrs. If the bidder wishes to use the soft copy version of the tender document for printing the bid documents, they shall submit tender document fees of Rs.2360/- by bank transfer and obtain the PDF copy duly sealed by CIAL on all pages by e-mail. The bidder may print this PDF and submit the tender.
2.2 The eligibility criteria for all stores in terminals shall be:
4.2.1 Agencies meeting the following eligibility criteria may participate in this tender for shops inside the departure terminal areas;
a. Agencies having bonafide Manufacturing/Retail business experience of not less than 2 years, in carrying on retail/ business activity and an Annual turnover of not less than INR 2 Crores in the specified categories in any one of the last five financial years.
or
b. Any Concessionaire having an Annual Turnover of not less than 25 crores in any one of the last Five financial years, from Airport Retail Business may participate in any category of this tender provided they bring in any International brands or any recognized Indian brands. An Indian brand will be deemed to be recognized if it is present at any Airport, Metro or major mall in India.
The criteria set forth in clause 4.2 shall be referred to as Eligibility Criteria for respective locations.
2.3 The tender shall be accompanied by an Earnest Money Deposit (EMD) of Rs.2,00,000/- (Rupees Two Lakhs only) , in the form of Demand Draft favouring “Cochin International Airport Limited” payable at Ernakulam/ Nedumbassery. The tenders without Earnest Money Deposit shall be summarily rejected.
2.4 The tender shall be in a two envelopes system. Tenders shall be submitted in two separate sealed covers (Cover 1 and Cover 2) as given below, super scribing the Cover No. as " Tender for Operating Retail shops in the Terminals of Cochin International Airport”, with the address of the accepting authority and address of the bidder clearly written / typed on the cover .
2.5 Cover 1. This cover must contain the following:-
(a) General Information regarding the product category including operational experience – Annexure I
(b) Unconditional Acceptance Letter – Annexure III
(c) EMD of Rs 2 Lakhs in the form of Demand Draft
(d) Copy of GST Registration and PAN card
(e) Copy Certificate of Incorporation/Partnership deed
(f) Audited balance sheet for the last 5 financial years.
(g) Documents to prove the 2 year experience in the category of the bidder (Client Experience certificate/Agreement copy).
(h) Certificate from Chartered accountant to prove 2 crores turnover in bidders particular category if the bidder is dealing in multiple category.
2.6 CIAL shall fix a minimum monthly guaranteed amount and a minimum revenue share percentage for each category. The bidders shall quote for each category for each area separately. The minimum monthly guaranteed amount and the revenue share percentage quoted should be equal to or above than specified in clause 1.8 above.
2.7 In the event of making provisional allotment, the successful bidder shall deposit with CIAL, an Interest free security deposit (IFSD) equivalent to 10 (10) months minimum guaranteed monthly license fee quoted for the first year. Out of the total security deposit, Rs.10 lakhs has to be paid in the form of Demand draft and balance in the form of bank guarantee (in CIALs format). The Interest free security deposit (as mentioned above), shall be remitted within 30 days from the date of provisional allotment.
For Further details and tender document please contact, Mr. Joseph Peter Painunkal, General Manager (Commercial), Cochin International Airport Limited, Kochi Airport PO, Ernakulam, Kerala – 683111.Ph: 9539701512, Phone: 0484 2610115 Ext: 3507/2619 or 9961401104. E-mail: jp@cial.aero, george@cial.aero
Tender Submission Date Extended : Click Here to download the Addendum