TENDER FOR OPERATING RETAIL SHOPS IN THE TERMINALS OF COCHIN INTERNATIONAL AIRPORT LTD
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Commencement
date of Tender
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Last Date & Time
For Receipt of Bid in CIAL Commercial Department
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Date and Time of Opening the Bid
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13.05.2025
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All Spaces in T-1 & T3 on
03.06.2025,1430Hrs
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All Spaces in T-1 & T3 on
03.06.2025, 1500 Hrs
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CIAL/COML/LIC 63/ 2025A
- Introduction
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- Cochin International Airport Limited (CIAL) is one of the most successful infrastructure ventures in the Civil Aviation History of India. In the Civil Aviation Infrastructure domain, CIAL is the first Greenfield Airport in India to be designed on a Public Private Partnership (PPP) model and it has been a successful venture. Cochin International Airport has the 4th largest International passenger traffic in India. The total passenger movements for the year 2024-25 was over 11 million.
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- It is proposed to invite tenders from individual agencies for award of License to operate various retail outlets in the International (T3) and Domestic terminal (T1). The tenders are for each individual shop. This is not a master concession.
- License Details
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- Purview of License
3.1.1 The Licensee shall use the Location for the sole purpose of setting up, operating, maintaining and managing the Retail Outlets and providing the Services in accordance with the provisions of the tender and Agreement to be executed, during the License Term. Licensee shall ensure that the Retail Outlets are designed, set up, developed, operated, maintained and managed as per standards in line with the image envisaged for the Airport by CIAL and in accordance with the Retail Concepts and the Retail Categories.
3.1.2 CIAL intends to tender the following number of spaces in different terminals for retail operations;
T1 Check in area - 1 store
T3 SHA - 3 Stores
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- Period of License
2.2.1 The period of License is for 3 years. The date of commencement of the License would be as mentioned by CIAL in its firm allotment letter.
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- Mobilization Time
2.3.1 The mobilization time would be 60 (Sixty) days from the date of provisional award of License or such further period as may be permitted by CIAL in writing. Billing for the minimum guarantee license fee quoted shall commence on expiry of the mobilization period or extended period as the case may be.
2.4 Categories
2.4.1 CIAL proposes the following Retail categories in its Domestic & International terminal areas. The bidders may bid for any one or more of the below mentioned categories subject to meeting the eligibility criteria in clause 3.2
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Sl. No
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Space No:
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Location
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Categories proposed
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Minimum monthly license fee
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Minimum Revenue share percentage
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Area
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Sqm
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1
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18
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T3 SHA
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Fashion Apparel / Luggage
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2 Lakhs
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25%
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18
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2
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21
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T3 SHA
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Undergarments/Women’s Footwear
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1 Lakhs
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25%
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18
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3
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22
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T3 SHA
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Kerala Khadi Products
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1 Lakhs
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25%
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18
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4
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02
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T1 Check in Area
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Handicrafts
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1.25 Lakhs
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25%
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12
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2.4.2 Each shop space location has been allocated for a particular category or categories and hence cannot be changed during bidding. However, in the case where bids have been received for more than one category in a particular shop and if any other shop specified in this tender has not been bid for, then CIAL reserves the right to offer the shop to the highest bidder of the unsuccessful category. CIAL will have the right to add more categories for bidding under certain spaces to meet its commercial objectives during the tender process.
- THE TENDERING PROCESS
- The tender document will be issued on payment of Rs 2360/-(nonrefundable) by Online transfer/Cash/ demand draft favoring Cochin International Airport Ltd, Payable at Ernakulam on any working day between 9.30 hours to 16.00 hours (IST) from 13th May 2025 and up to 2nd June 2025 from the Commercial department of Cochin International Airport Ltd. The last date and time for submission of bids shall be 14.00 hours 2nd June 2025 for shops in Terminal -1 and Terminal -3. Tenders will be opened in the presence of available bidders on the same day at 1500 Hrs. If the bidder wishes to use the soft copy version of the tender document for printing the bid documents, they shall submit tender document fees of Rs.2360/- by bank transfer and obtain the PDF copy duly sealed by CIAL on all pages by e-mail. The bidder may print this PDF and submit the tender.
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- The eligibility criteria for all stores in terminals shall be:
3.2.1 Agencies meeting the following eligibility criteria may participate in this tender for shops inside the terminal areas;
Eligibility criteria for International (T3) SHA Stores
- Agencies having bonafide Manufacturing/Retail business experience of not less than 2 years, in carrying on retail/ business activity and an Annual turnover of not less than INR 2 Crores in the specified categories in any one of the last Five financial years.
or
- Any Concessionaire having an Annual Turnover of not less than 50 crores from Airport Retail Business in any one of the last 5 years may participate in any category of this tender provided they bring in any International brands or any recognized Indian brands. An Indian brand will be deemed to be recognized if it is present at any Airport, Metro Rail or major mall in India.
Eligibility criteria for Domestic (T1) Check-in Area
- Agencies having bonafide Manufacturing/Retail business experience of not less than 2 years, in carrying on retail/ business activity and an Annual turnover of not less than INR 2 Crores in the specified categories in any one of the last five financial years.
The criteria set forth in clause 3.2.1 shall be referred to as Eligibility Criteria for respective category/locations.
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- The tender shall be accompanied by an Earnest Money Deposit (EMD) of Rs.2,00,000/- (Rupees Two Lakhs only) , in the form of Demand Draft favouring “Cochin International Airport Limited” payable at Ernakulam/ Nedumbassery. The tenders without Earnest Money Deposit shall be summarily rejected.
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- The tender shall be in a two envelopes system. Tenders shall be submitted in two separate sealed covers (Cover 1 and Cover 2) as given below, super scribing the Cover No. as " Tender for Operating Retail shops in the Terminals of Cochin International Airport”, with the address of the accepting authority and address of the bidder clearly written / typed on the cover.
- AWARD PROCESS
- Business Model
4.1.1 The purpose of inviting Tenders is to award retail concessions for specified categories in the areas specified above to Concessionaires who specialize in their respective categories.
4.1.2 CIAL shall fix a minimum monthly guaranteed amount and a minimum revenue share percentage for each category. The bidders shall quote for each category for each area separately. The minimum monthly guaranteed amount and the revenue share percentage quoted should be equal to or above than specified in clause 2.4.1 above.
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- Interest Free Security Deposit
In the event of making provisional allotment, the successful bidder shall deposit with CIAL, an Interest free security deposit (IFSD) equivalent to 10 (10) months minimum guaranteed monthly license fee quoted for the first year. Out of the total security deposit, Rs.10 lakhs has to be paid in the form of Demand draft and balance in the form of bank guarantee (in CIALs format). The Interest free security deposit (as mentioned above), shall be remitted within 30 days from the date of provisional allotment.
4.3 Payments to CIAL
Every month, the successful bidder has to pay the revenue share percentage quoted by him on actual monthly turnover or the minimum guarantee quoted by him, whichever is higher. The minimum guaranteed monthly license fee quoted shall be remitted in advance on or before the 10th day of each month irrespective of CIAL raising an invoice.
For Further details and tender document Contact Mr. George Elanjickal Cherian, Dy. Manager (Commercial), Cochin International Airport Limited, Kochi Airport PO, Ernakulam, Kerala – 683111., Phone: 9961401104 or 0484 2610115 Ext: 3507/2614.